Managing Bookings

Check talent availability, confirm bookings, and transfer talents between events.

This guide covers availability checks, booking confirmations, and talent transfers.

Checking Talent Availability

Send availability check emails to talents in any event stage.

  1. Click Check Availability in the top action bar
  2. Select talents to check (or leave all unticked to check everyone)
  3. Click Send — each talent receives a personalized link
  4. Talents reply via their secure one-time link

Confirming Bookings

Once availability responses are collected, send booking confirmation emails.

  1. Click Confirm Booking in the top action bar
  2. Use batch helpers to select talents:
    • Select Client Confirmed: Talents whose client response is “Interested”
    • Select Avail OK: Talents with positive availability status
  3. Click Confirm Booking to send confirmation emails

Transferring Talents Between Events

Move talents from one event stage to another (e.g. from Selection to Casting).

  1. Select the source event tab
  2. Click Transfer Talents
  3. Choose talents and destination event type
  4. Options: Merge with existing talents or Replace them